NepalHRM vs HajirHR
Both are built in Nepal and both publish a per-seat price. Here is what HajirHR lists on its own pages as of 4 November 2026, what 40 staff cost on each, and the cases where HajirHR is the better buy.
- Free up to 10 employees
- Free onboarding support
NepalHRM at a glance
Published price
Startup Program free up to 10 employees. Essential NPR 60 and Business NPR 99 per employee a month; a yearly plan is charged for 10 months; 13% VAT on top
Payroll for 40 staff, one year
Business: NPR 47,520 billed monthly, or NPR 39,600 paid yearly (NPR 99 × 40 × 12, or × 10 months)
Statutory payroll
PF, CIT, SSF and TDS on every run, with the eTDS file generated in the IRD format, ready for you to upload
Biometric devices
ZKTeco, Hikvision and Sintech (Realand) devices, feeding attendance and then payroll
Payroll on Business and Enterprise plans
What a Nepali buyer is actually checking for
- eTDS
- Generated in the IRD format
- BS + AD
- Bikram Sambat fiscal year
- NPR 0
- Records and leave for up to 10 employees
- NPR 99
- Payroll per active employee, from the first
NepalHRM vs HajirHR
Short answer: HajirHR and NepalHRM cover the same Nepali payroll basics (PF, SSF, CIT and TDS, ZKTeco and Hikvision devices, Android and iOS apps), so the choice comes down to how each one is priced and what sits in the base plan. HajirHR sells one all-in-one plan per seat, and on a yearly or three-year term it costs less than NepalHRM Business for a team of 40. NepalHRM sells tiers: a free Startup Program up to 10 employees, Essential at NPR 60 for attendance without payroll, and Business at NPR 99 with payroll, recruitment and performance. Every HajirHR cell below names the hajirhr.com page it came from and the day it was read.
| Capability | HajirHR | NepalHRM |
|---|---|---|
| Published price | Main pricing page: Hajir Pro at NPR 100 per seat a month, or a custom plan on request. Nepal pricing page: Rs 99 monthly, Rs 75 yearly or Rs 65 on a 3-year term, per seat. Both exclude tax and offer volume discounts (checked 4 Nov 2026) | Startup Program free up to 10 employees. Essential NPR 60 and Business NPR 99 per employee a month; a yearly plan is charged for 10 months; 13% VAT on top |
| Payroll for 40 staff, one year | Rs 47,520 at the monthly rate, Rs 36,000 at the yearly rate, Rs 31,200 a year at the 3-year rate (Nepal pricing page, rate × 40 × 12). NPR 48,000 at the main page's NPR 100 (checked 4 Nov 2026) | Business: NPR 47,520 billed monthly, or NPR 39,600 paid yearly (NPR 99 × 40 × 12, or × 10 months) |
| Statutory payroll | Lists PF, SSF and CIT deductions, salary TDS settings, a gratuity plan, PF, SSF and CIT letters and an IRD Format TDS Report (main pricing page, 4 Nov 2026) | PF, CIT, SSF and TDS on every run, with the eTDS file generated in the IRD format, ready for you to upload |
| Biometric devices | Names ZKTeco K40 Pro and Hikvision, with a cloud device link and offline device sync (main pricing page, 4 Nov 2026) | ZKTeco, Hikvision and Sintech (Realand) devices, feeding attendance and then payroll |
| Clock-in without a device | Wi-Fi, QR, selfie and location check-in, plus geofencing (main pricing page, 4 Nov 2026) | Geo-fenced clock-in from the Android or iOS app, on Essential and up |
| CIT planning | Its guide to HR software in Nepal says it applies the retirement deduction cap and shows the tax saved on each payslip (checked 4 Nov 2026) | CIT Optimizer: the Tax Planner shows the contribution that minimises each employee's TDS before the run closes |
| Recruitment | Candidate onboarding is listed; job posting and an applicant pipeline are not among the listed features (main pricing page, 4 Nov 2026) | Recruitment (ATS) and a careers page, on Business |
| Chat and field tracking | Internal, group and department chat, live location tracking and daily distance reports, in the per-seat plan (main pricing page, 4 Nov 2026) | Chat and messages, and GPS field tracking, on Enterprise only |
| Multiple companies | Add Multi Company and an organisation to branch hierarchy are listed in Hajir Pro (main pricing page, 4 Nov 2026) | Multi-company and multi-entity on Enterprise, at a custom rate |
| Calendar and language | Nepal pricing page lists English and Nepali calendars and languages; its guide says Bikram Sambat dates run throughout (checked 4 Nov 2026) | Full BS + AD across payroll, leave & reports; web app in English or Nepali on every plan |
| Free tier | Both pricing pages list paid plans only; its guide says you can get a demo or a free trial before paying (checked 4 Nov 2026) | Startup Program free for life up to 10 employees: employee records, leave and the mobile app, without payroll |
| NGO and project staff | Its NGO and INGO page covers phone punch-in for field staff and per-project reports on presence and task completion (checked 4 Nov 2026) | NGO module on request: monthly timesheets with effort certification, and each pay run's cost split across projects and awards |
HajirHR details were read on 4 November 2026 from hajirhr.com/pricing (the main pricing page), hajirhr.com/pricing-nepal (the Nepal pricing page), its guide to HR software in Nepal and its NGO and INGO page. Prices on both sides exclude VAT. Plans change, so confirm current prices and features with each vendor before you decide.
Built for Nepal, End to End
Four things NepalHRM puts in writing that a buyer usually has to ask a salesperson for.
Free up to 10 employees
The Startup Program costs nothing for a team of 10 or fewer and is not a trial: employee records, leave requests and approvals, and the mobile app. Payroll starts on Business, billed per employee from the first.
A cheaper tier without payroll
If attendance is all you need, Essential at NPR 60 covers biometric devices, geo-fenced clock-in, shifts, overtime and loans. For 40 staff paid yearly that is NPR 24,000 (NPR 60 × 40 × 10 months).
Hiring in the payroll plan
Business puts recruitment, a careers page, onboarding, performance and documents next to payroll, so an applicant becomes an employee and then a payslip without leaving the system.
CIT Optimizer
The Tax Planner shows the CIT contribution that minimises each employee's TDS before the pay run closes, and employees can model CIT against the Section 63 ceiling in their own tax planner.
Switching HR Software Is Where the Pain Actually Is
Feature lists are the easy part of the decision. What decides whether a switch goes well is the migration itself, and almost none of it is about which platform has more modules.
- Moving mid-year means recalculating tax that has already been deducted
- Leave and CIT opening balances get rebuilt by hand in a spreadsheet
- Employee data leaves the old system in one shape and the new one expects another
- The old system stays open for months because nobody trusts the new numbers yet
Move at the Fiscal-Year Changeover
Ashad to Shrawan is the cleanest moment to switch. You start the new year with clean opening balances and skip the mid-year tax recalculation entirely.
What you get on the way in
- Free onboarding support imports employees and configures Nepal tax defaults
- One click reinstalls the Nepal tax slabs, so the first run starts from correct rates
- Most teams complete their first payroll run within their first cycle
- A 30-day free trial of every feature, so you can run a payroll before you pay
From Sign-Up to Your First Payroll Run
The same four steps whichever system you are leaving. Free onboarding support runs alongside all of them.
- Day 1
Set up the company
Sign up, add your company details, and reinstall Nepal tax defaults so the slabs, PF and SSF rates start from the current IRD figures.
- Week 1
Bring your people across
Free onboarding support helps import employees, salary structures and leave balances from whatever you are running today.
- First cycle
Run one period in parallel
Process a full payroll period alongside your current system and reconcile the two before you switch the old one off.
- Ongoing
Close the year in one place
The eTDS file in IRD format, payslips on the mobile app, and bank transfer files for NIC Asia, Nabil, Global IME, NBL and more.
Simple, Transparent Pricing
No Hidden Fees
The Startup Program is free forever for up to 10 employees, for records and leave. Essential (NPR 60) adds attendance and Business (NPR 99) adds payroll, billed per active employee from the first, with no minimum commitment and no per-module charges.
- All core HR modules
- Nepal payroll compliance
- PF, SSF, CIT & eTDS
- Biometric integration
- Free onboarding support
- Regular feature updates
- Multi-company on Enterprise
- BS + AD calendar
Free trial available, no card required · No software setup fee · Cancel anytime
What You Are Actually Switching To
Every module runs on the same employee record, so attendance, leave and payroll never need reconciling against each other.
Nepal payroll
PF, CIT, SSF and the eTDS file in IRD format, on Bikram Sambat periods.
Biometric attendance
ZKTeco and Hikvision devices, plus GPS punch from the mobile app.
Leave management
Policies, accruals and multi-level approvals on the Nepali calendar.
Recruitment
Jobs, candidate pipeline and interview scheduling in the same system.
Transparent NPR pricing
Every plan and what it includes, published in Nepali rupees.
Free for small teams
Up to 10 employees run the Startup Program free for life: employee records, leave and the mobile app, with free onboarding.
Switching for the new fiscal year? Read the fiscal-year switching guide for the order the migration should happen in.
Your Team Gets It on Every Device
Employees check in, apply for leave, submit claims and download payslips from the app. Managers approve from the same place, which is usually what decides whether an HR system still gets used after month one.
NepalHRM vs HajirHR, Answered
The questions buyers ask before they move, answered without a sales call.
Three cases, going by what each vendor publishes. First, you need payroll for a team of about 40 and can commit to a term: HajirHR's Rs 75 yearly and Rs 65 three-year rates come to Rs 36,000 and Rs 31,200 a year, against NPR 39,600 for NepalHRM Business paid yearly. Second, you want employee chat and live tracking of field staff in the base price: HajirHR lists both in its per-seat plan, while NepalHRM puts chat and messages and GPS field tracking on Enterprise. Third, you run several companies on a small budget: HajirHR lists multi-company in its all-in-one plan, and NepalHRM's multi-entity support is an Enterprise feature.
HajirHR publishes two price lists. The pricing page its menu links to (hajirhr.com/pricing) shows Hajir Pro at NPR 100 per seat per month, plus a custom plan on request. Its Nepal pricing page (hajirhr.com/pricing-nepal) shows a Standard plan at Rs 99 on monthly billing, Rs 75 on yearly billing and Rs 65 on a three-year term, per seat. Both say prices exclude tax and that volume discounts are available. Both were read on 4 November 2026, so ask HajirHR which list applies to you before comparing totals.
Before VAT, for one year. HajirHR's Nepal pricing page: 40 × Rs 99 × 12 = Rs 47,520 on monthly billing, 40 × Rs 75 × 12 = Rs 36,000 at the yearly rate, and 40 × Rs 65 × 12 = Rs 31,200 a year at the three-year rate, or Rs 93,600 for the whole term. At the main page's NPR 100 it is 40 × 100 × 12 = NPR 48,000. NepalHRM Business, the plan that includes payroll: 40 × NPR 99 = NPR 3,960 a month, so NPR 47,520 over twelve monthly bills or NPR 39,600 paid yearly, because a yearly plan is charged for 10 months. NepalHRM has no three-year term. The Nepal page labels its rates per seat without saying per month, so they are read here in the per-month unit its main page uses.
Yes, going by what each publishes. HajirHR's pricing page lists PF, SSF and CIT deductions, salary TDS settings, a gratuity plan, letters for PF, SSF and CIT, a salary transfer letter and an IRD Format TDS Report. NepalHRM calculates PF, SSF, CIT and TDS on every run, generates the eTDS file in the IRD format for you to upload, prints each employee's Tax Deduction Certificate with the deposit vouchers, and its CIT Optimizer shows the contribution that minimises an employee's TDS.
HajirHR's pricing page names ZKTeco K40 Pro and Hikvision, with a cloud link and offline sync for devices, plus Wi-Fi, QR, selfie and geofenced check-in from the phone. NepalHRM validates ZKTeco, Hikvision and Sintech (Realand) devices, and staff away from a device use geo-fenced clock-in from the Android or iOS app. If your device is another brand, ask either vendor before you buy hardware.
NepalHRM's Startup Program is free for life for up to 10 employees: employee records, leave requests and approvals, and the mobile app. Attendance starts on Essential and payroll on Business, each billed per employee from the first. HajirHR's two pricing pages list paid plans only, and its guide to HR software in Nepal says you can get a demo or a free trial before paying.
HajirHR's NGO and INGO page describes phone punch-in for field staff and volunteers without a permanent office, and reports on presence and task completion per project. NepalHRM's NGO module is switched on per organisation on request: a monthly timesheet that doubles as the employee's effort certification, an approval chain of one to five levels, and each pay run's gross split across projects and awards by the time charged, exported to Excel, CSV or PDF.
Looking at Other Options Too
Every comparison on this site states what NepalHRM delivers and points you at the vendor for theirs.
Or start from every HR software comparison in Nepal, grouped by whether the product was built for Nepali statutory rules or for another country’s.
Start the New Fiscal Year on NepalHRM
Every feature free for 30 days, with free onboarding support. The fiscal-year changeover is the cleanest time to switch.
- No credit card
- Free onboarding
- Nepal IRD compliant
- Cancel anytime