5 Best HR & Payroll Systems in Nepal [2026]

Managing HR and payroll becomes stressful when everything depends on spreadsheets, manual attendance records, and repeated salary calculations. Your HR team has to track employee details, leave, attendance, salary, SSF, TDS, and other payroll details every month, and even a small mistake can delay salary processing or create compliance issues. That monthly load is what payroll software in Nepal is built to carry.

A proper HR and payroll system keeps employee records, attendance, payroll, tax deductions, and reports in one organized place. It reduces manual work, improves accuracy, and helps HR teams close monthly payroll with more confidence.

This guide first compared five systems in July 2026. The October 2026 refresh checks ten systems against each vendor's own website, on four capabilities that separate one Nepali HR system from another: statutory payroll (PF, CIT, SSF and eTDS), biometric devices, a Nepali-language app, and NGO or project cost allocation.

NepalHRM: What Ships Today and on Which Plan

NepalHRM is HR and payroll software built for Nepal. It is our own product, so this entry sticks to what is live today and the plan each part sits on.

• Startup Program: free for teams of up to 10, with the employee directory, leave requests and approvals, and the mobile app. Attendance and payroll are not part of it.
• Paid plans: Essential is NPR 60 and Business is NPR 99 per employee a month, billed from the first employee, plus 13% VAT. Larger teams pay a lower rate per employee, and Enterprise is priced on request. See pricing.
• Payroll: PF, CIT, SSF and TDS, with the IRD eTDS file ready for you to upload, on the Business and Enterprise plans. See NepalHRM payroll software.
• Biometric devices: works with ZKTeco, Hikvision and Sintech (Realand) devices, on Essential and above. Older ZKTeco machines that cannot push connect through the NepalHRM edge agent on your office network. See attendance.
• Language: the web app is available in English and Nepali on every plan. Emails, exports, bank files and statutory filings stay in English.
• NGOs: with the NGO module, switched on for your organisation on request, staff certify a monthly timesheet and payroll splits each payslip across projects and grants by the time charged, on the Business and Enterprise plans. The cost split is a report you export to Excel; it is not posted to your accounting ledger. See NGOs and INGOs. For what donors expect that timesheet to show, read our guide to donor timesheet requirements for NGOs.

HR and Payroll Capability Matrix: 10 Systems Compared

Each cell summarises what the vendor's own pages state, checked on 16 October 2026. The pages are linked in the sources list below the table.

"Not stated" means the vendor pages listed below did not mention the capability on 16 October 2026. It does not mean the product lacks it, so ask the vendor directly.

Sources, Checked 16 October 2026

• NepalHRM: pricing, payroll, attendance and devices, NGO module
• Pace HRMS (The Pace Infosys): HR software, payroll, time and attendance
• Hajir Khata: homepage and pricing, payroll
• NitiERP: HRM module, payroll
• Kumari Job: HR outsourcing and payroll, employer pricing
• Agile HRMS (Agile Solutions): HRMS, payroll compliance article, non-profit ERP
• HajirHR: pricing and features, NGO and INGO page
• Nimble HRMS (Nimble Infosys): HR and payroll software
• RigoHR: payroll, leave and time, pricing
• Bidhee HRMS: HR and payroll system

Five Systems Added in the October 2026 Refresh

Buyers comparing HR software in Nepal regularly come across these five. Each summary covers only what the vendor's own pages state.

Pace HRMS

Pace HRMS comes from The Pace Infosys, a Kathmandu software company that also sells CRM and learning software. Its HR software page lists PF, CIT, SSF and TDS handling, the Bikram Sambat calendar, cloud and on-premise deployment and a mobile app, and its payroll page names eTDS. Its attendance page lists biometric device support alongside mobile, web and GPS check-in. Prices are not published.

Hajir Khata

Hajir Khata (hajirkhata.com) is attendance-led HR and payroll software built in Nepal, and a separate product from HajirHR (hajirhr.com), covered below. Its homepage lists biometric device integration and the mobile app on every plan, tax reports for SSF, CIT and TDS, and annual plans from NPR 10,000 a year for up to 10 employees. Its payroll page covers SSF and TDS deductions. PF and eTDS are not named.

NitiERP

NitiERP is a Nepali ERP whose HRM module sits beside point of sale, inventory and accounting. Its HRM page lists PF, CIT, SSF and TDS, biometric attendance, and project and cost-centre payroll for donor-funded staff, at NPR 1,599 a month for the module. Its payroll page says payslips and statutory reports come in Nepali and English. eTDS is not named.

Kumari Job

Kumari Job is a Nepali job portal that also sells HR outsourcing and payroll as a service. Its payroll page describes salaries processed by its own payroll team with statutory compliance, but does not name PF, CIT, SSF or eTDS. Its employer pricing covers job-posting plans that bundle an employee records module; payroll is priced on enquiry. The HRMS product page in its employer menu did not load on the check date. Biometric devices, a Nepali-language app and NGO allocation are not stated.

Agile HRMS

Agile HRMS comes from Agile Solutions, a Microsoft Dynamics partner, and runs on Microsoft Dynamics 365 Business Central. Its HRMS page lists payroll with payslips and TDS, biometric or digital check-in, and integration with ERP and banking systems, and a payroll compliance article on its site covers salary tax withholding, SST and SSF. Grant, fund and project management sit in a separate non-profit ERP. PF, CIT and eTDS are not named, and prices are on request. See NepalHRM vs Agile HRMS.

The Four Systems From the Original Guide

HajirHR

HajirHR is a cloud HRMS from Hajir. Its pricing page publishes NPR 100 per seat a month and lists biometric device integration, PF, CIT, SSF and TDS settings, an IRD-format TDS report and support for multiple languages. Its NGO and INGO page covers field attendance and per-project reports; payroll cost allocation is not stated. See NepalHRM vs HajirHR.

Nimble HRMS

Nimble HRMS comes from Nimble Infosys, which also sells asset, document and recruitment software. Its HR and payroll page lists tax, SSF and retirement-fund handling under Nepali law, CIT requests in employee tax planning, attendance device integration, mobile apps, cost-centre reports, and payroll vouchers posted to ERP and core banking systems. PF and eTDS are not named, and prices are on request. See NepalHRM vs Nimble.

RigoHR

RigoHR is a Nepali HR and payroll platform. Its payroll page lists TDS, SSF, CIT and provident fund, with payroll cost by department, branch, project or cost centre. Its leave and time page lists biometric devices, a mobile app with geo-fencing, and both Bikram Sambat and Gregorian calendars. Its pricing page starts at NPR 150 per employee a month, subject to a minimum commitment. See NepalHRM vs RigoHR.

Bidhee HRMS

Bidhee's HR and payroll system is a cloud module that runs on its own or inside Bidhee ERP. Its product page lists PF, CIT, SST, TDS and gratuity in payroll, biometric check-in and check-out, a mobile app, and use across branches. SSF and eTDS are not named, and prices are on request.

What Is an HR and Payroll System?

An HR and payroll system is software that helps a business manage employee information and salary-related tasks from one place. It stores employee records, attendance, leave details, salary structure, tax deductions, and payroll history in one organized system. Instead of a separate spreadsheet for every HR task, your team manages daily employee data and monthly payroll with better control.

For companies in Nepal, a good HR and payroll system handles local payroll needs such as SSF, TDS, CIT, leave encashment, allowances, deductions, and payslip generation. It gives HR teams a clearer process for calculating salaries, checking attendance, preparing reports, and keeping records ready when needed.

Why Do Businesses Need an HR and Payroll System?

An HR and payroll system helps businesses complete routine HR work faster by automating attendance, leave tracking, salary calculation, and employee records. It also improves payroll accuracy, keeps compliance easier to manage, and supports business growth.

• Saves time: automates attendance, salary calculation, leave tracking, and employee records, so HR teams finish routine tasks faster.
• Reduces errors: built-in formulas calculate salaries, taxes, and deductions consistently every month.
• Keeps compliance easier: the system applies SSF, TDS, PF, and CIT rules the same way every month instead of relying on a hand-built sheet.
• Stays updated: good HRMS software updates its tax logic when government rules change after the annual budget.
• Builds employee trust: timely salary, transparent payslips, and self-service portals keep employees informed.
• Scales with growth: as the business grows, the system manages more employees, departments, and salary structures without extra confusion.

Factors to Consider When Choosing an HR & Payroll System

Before choosing HR and payroll software, check whether the system is easy to use, supports Nepal's tax and payroll rules, connects with your existing tools, and keeps employee data secure. Also review mobile access, reports, scalability, Bikram Sambat calendar support, and local customer service.

• Check ease of use: the system should be simple for HR teams, managers, and employees, which saves time and reduces mistakes in daily tasks.
• Ensure Nepal-specific compliance: it should support Nepal's labor laws, tax rules, provident fund, gratuity, and social security fund. Ask whether PF, CIT, SSF and the eTDS file are each covered by name. Review our Nepal Labor Act 2074 guide before signing any contract.
• Name your biometric device: most vendors say they support biometric devices without listing brands, so ask about your exact make and model.
• Ask which plan each feature is on: payroll, attendance and add-on modules often sit on different plans, so price the plan that actually includes what you need.
• Look for mobile app access: employees and managers should be able to check payslips, apply for leave, mark attendance, and approve requests from anywhere.
• Consider Bikram Sambat calendar support: the system should support the Bikram Sambat calendar alongside the English calendar for local attendance, leave, and payroll.
• Review reporting features: clear reports on payroll cost, attendance trends, and compliance support better decisions.
• Evaluate scalability: the system should handle more employees, departments, and locations as your company expands.
• Check data security: ask how salary data is encrypted, who can access it, and how backups work.
• Consider local customer support: a provider with local support offers faster help and a better understanding of Nepali rules.

Conclusion

An HR and payroll system is no longer just a tool for salary calculation. In Nepal, it is a better way to manage employees, track attendance, process payroll, follow compliance rules, and give staff clearer access to their own information.

The right choice is the system that fits your payroll month, your attendance hardware and your budget. Use the matrix above as a shortlist, then ask each vendor to show your own salary structure, device and deduction mix in a demo. If an outsourced payroll service is also on the table, our cost comparison of payroll outsourcing and software in Nepal shows where the break-even sits. If NepalHRM is on your shortlist, book a walkthrough or start on the Startup Program, which is free for teams of up to 10.

Frequently Asked Questions

Is cloud-based HR software safe for businesses in Nepal?

Cloud HR and payroll systems keep records off local hardware, so a failed office computer does not take your payroll history with it. Before you choose one, ask the vendor how data is encrypted, who on their side can access it, and how often backups run.

What happens if payroll compliance is done wrong?

Errors in payroll compliance, such as incorrect SSF contributions, missed TDS deposits, or wrong IRD reports, can result in government penalties, audit complications, and back-payment liabilities.

Which HR and payroll software suits a small business in Nepal?

It depends on what the business needs first. For attendance, check that the vendor supports your biometric device; for payroll, check that PF, CIT, SSF and the eTDS file are named. NepalHRM's Startup Program is free for teams of up to 10 with the employee directory, leave and the mobile app, and payroll is on the Business plan at NPR 99 per employee a month plus VAT. Hajir Khata, NitiERP, HajirHR and RigoHR also publish prices on their sites.

Does HRMS software support biometric attendance in Nepal?

Nine of the ten systems in this guide list biometric device support on their own pages. Besides NepalHRM, they are Pace HRMS, Hajir Khata, NitiERP, Agile HRMS, HajirHR, Nimble HRMS, RigoHR and Bidhee. Most of those pages do not name device brands, so ask about your model. NepalHRM works with ZKTeco, Hikvision and Sintech (Realand) devices on Essential and above.

Is there HR software in Nepal that works in Nepali?

On the pages checked on 16 October 2026, NitiERP says payslips and reports come in Nepali and English, and HajirHR lists multiple languages without naming Nepali. NepalHRM's web app switches between English and Nepali on every plan; emails, exports, bank files and statutory filings stay in English.

How much does HR and payroll software cost in Nepal?

Among the systems in this guide that publish prices (checked 16 October 2026): NepalHRM charges NPR 60 on Essential or NPR 99 on Business per employee a month plus 13% VAT, with a free Startup Program for up to 10; HajirHR lists NPR 100 per seat a month; RigoHR starts at NPR 150 per employee a month with a minimum commitment; Hajir Khata sells annual plans from NPR 10,000 a year for up to 10 employees; and NitiERP prices its HRM module at NPR 1,599 a month. Pace HRMS, Agile HRMS, Nimble HRMS and Bidhee quote on request, and Kumari Job prices payroll on enquiry.